SMS – Student Mobility for Study
BEFORE YOUR ARRIVAL IN VTS NIS
Please send by email to firstname.lastname@example.org, 5 working days before the start of the mobility at the latest, the following documents:
- Grant Agreement dully filled-in – scanned copy (signed) + Word version
- Learning Agreement for Studies dully filled- – scanned copy (signed by the grantee and the home HE instituion)
- Guide how to use the Learning Agreement
- Erasmus+ Student Charter
- Electronic ticket
In accordance with Erasmus+ financial regulations, individual support for Erasmus+ incoming students cover academic activity period, according to the Invitation Letter.
According to the Erasmus+ financial regulations, you are entitled to a unit travel costs, depending on the distance between the city of your home HE institution and VTS NIS.
Travel distances must be calculated using the distance calculator supported by European Commission (http://ec.europa.eu/programmes/erasmus-plus/tools/distance_en.htm). The distance of a one-way travel must be used to calculate the amount of EU grant that will support the round trip:
|Between 100 and 499 KM:||180 EUR per participant|
|Between 500 and 1999 KM:||275 EUR per participant|
|Between 2000 and 2999 KM:||360 EUR per participant|
|Between 3000 and 3999 KM:||530 EUR per participant|
|Between 4000 and 7999 KM:||820 EUR per participant|
|8000 KM or more:||1100 per participant|
You can download the grant calculator which will help you calculate your financial support by yourself HERE.
As a beneficiary of an Erasmus+ mobility, you bear the responsibility of concluding and paying for an insurance policy covering the entire period of your stay in Nis. The number of the insurance policy and the name of the insurer have to be filled in the Grant Agreement.
Erasmus+ students will not be charged any tuition fees at our HE instituion. You will, however, continue paying your tuition and/or registration fees in your home HE instituion, if this is the case.
UPON YOUR ARRIVAL IN VTS NIS
If you are travelling to VTS NIS by plane, you can get to the city center either by the airport bus (bus line 34, every 30 minutes, at a price of 120 RSD = 1 euro) or by taxi (at a cost of approx. 5 euros). If you travel to VTSNIS by train or by bus, you can get to the city center or to the residence either on foot (10-20 minutes) or by taxi (for less than 5 euros).
On the first day of academic activity, you are required to come to the International Relations Office in VTS NIS Aleksadnra Medvedeva 20 office 5 in order to:
- Submit the original inbound boarding passes / travel tickets
- Sign the Grant Agreement in original
As a incoming student you can stay in hostels or you can opt for private rental accommodation. Hostels are not as affordable as halls of residence/dormitories, however, for those international students who have not rented an apartment prior to their arrival in Niš, staying at a hostel while looking for a room/flat/house to rent is highly recommended There are many hostels in or near the city centre and their prices range from 8 to 15 Euros per bed per night.
Although more expensive, private accommodation is the most convenient yet affordable solution for the majority of incoming students. The rent for a studio is between 80 and 120 Euros per month, whereas a bigger flat may cost between 130 and 200 Euros. The rent does not include utilities (heating, electricity, cable TV, the Internet, water, garbage disposal, etc.), which range from 30 to 150 EUR per month, depending primarily on the size of the flat, the type of heating and the number of occupants). IRO Office of VTSNIS will help you with all details and inforamtioan. Also IRO office can book accommodation for incoming student
Residence Registration (Obtaining a White Card)
All international students have to register with the police/local authorities within 24 hours of arriving in Serbia. International students who opt for private rental accommodation have to register with the police within 24 hours of arriving in Serbia at the following address: Odeljenje granične policije za strance (Office for Foreigners of the Ministry of Interior), Bulevar 12. februar 89, Niš. The registration can be conducted exclusively in the presence of the flat/house owner. In case the flat/house owner is absent (due to illness, disability, work or another reason), a judicial authorization is issued to another person to conduct registration on behalf of the flat/house owner. International students are advised to go to this police station also accompanied by a local student volunteer (buddy) to avoid any misunderstanding due to a possible language barrier. In order to register, international students have to present a valid passport and an appropriate certificate from the VTS Nis
After registering with the police, international students will be issued a “white card”, which will allow them to reside in the Republic of Serbia in the following 90 days. Immediately upon being issued a white card, international students are required to submit a copy of it either to the IRO of VTS Niš (Aleksandra Medveda 20).
If an international student leaves the Republic of Serbia within the 90-day period granted for his/her stay, without applying for a temporary residence permit, he/she is obliged to register with the police within 24 hours of every subsequent re-entry into the country, following the procedure described above.
International students need to register an address change in the Republic of Serbia with the police within 24 hours of the move.
Temporary residence permit
International students who have been issued a white card, i.e. who have been granted a 90-day stay in Serbia, are obliged to apply for a temporary residence permit within those 90 days if they want to extend their stay in the country. They are advised to apply as early as possible, for a temporary residence permit
When applying for a temporary residence permit, it is necessary to submit the following documents:
- a valid passport (with a visa, if necessary)
- a copy of the white card
- a certificate of admission issued by the University of Niš
- proof of health insurance coverage
- proof of financial support/resources
- proof of residence (the lease contract)
- two photographs (passport size)
- three copies of the completed application form (Application for Issuance of Approval for Temporary Stay) obtained at the police office
- proof of paid application processing fee for the residence permit
Applicants who have submitted their application documents will be issued a confirmation slip stating that their application has been received. Applicants are required to submit a copy of this confirmation slip to the IRO office of the VTS NIS.
When an international student is granted a temporary residence permit, it shall be affixed in the student’s passport (in the form of a label). Immediately after being granted a temporary residence permit, the student is obliged to submit a copy of the passport page to which his/her temporary residence label is affixed tо the IRO office of the VTS NIS
An international student should submit an application for the extension of the temporary residence period not later than 30 days prior to the expiration of the temporary residence permit.
Temporary residence may be extended for up to two years after the expiration of the duration of the study programme, specialization or practical training.
If an international student fails to submit an application for a temporary residence permit
within 90 days of entering the country, his/her stay in the Republic of Serbia will be deemed illegal and the police may take measures against him/her as provided for by the law.
Prior to the beginning of each academic year, the University of Niš will submit a list of all international students to the police, along with the type of scholarship granted to each student and the duration of the study programme at the University.
For any questions regarding temporary residence issuance, international students may contact Nevena Nedeljković from IRO .
- open the bank account (details upon arrival)
- pay for the accommodation as soon as you receive the grant
- sign the accommodation contract
- meet with the Erasmus+ Coordinator
- register at the IRO office (copy of LA + copy of passport + 2 small-size photos). Note: Changes to the Initial Learning Agreement have to be done during the first 2/3 weeks after the mobility start: signatures both from host and home HE instituion
- go to the VTSNIS doctor on University Student Polyclinic s to hand in your medical certificate – the authorized translation of a medical certificate issued by your doctor at home, which must mention that you are not suffering from diseases which endanger public health.
BEFORE YOUR DEPARTURE FROM VTS Nis
- EU online survey – one month before the end of your mobility you will receive a message from the following address email@example.com, requesting you to fill in an online questionnaire. Please fill in it carefully, with all due attention, as it is used by the Commission to evaluate your stay.
- You have to inform IRO office after you submit the questionnaire and also send us by email/ bring us the copy of your return ticket.
- 2 or 3 days before the end date of your mobility, you will have to submit to the International Relations Office the following documents:
- Copy of the Final Learning agreement (if changes occurred during the mobility)
- Proof from the bank that you have closed your account in Euro
- You will receive the Certificate of Stay, which you will have to submit to you home HE instituion.
- The Transcript of Records will be given to you before you leave, or sent by email – depending on the time we receive it from the Faculty
- Note: After the end date of your mobility, you will receive another questionnaire from the Commission, regarding the recognition process at your home HE instituion.
AFTER THE END OF YOUR MOBILITY
- EU online survey – within one week after the end of your Erasmus+ mobility, you will receive an email from the European Commission (firstname.lastname@example.org) requiring you to fill in and submit a questionnaire regarding the recognition of your studies by you home HE instituion.
- Return boarding passes/ travel tickets – once back home, please send a scanned copy of you return boarding passes/ travel tickets.